A job where you monitor the list of general purchase requests continuously on a daily basis and clear all outstanding issues
Identify and prioritize purchase requests for complex or high value or highly urgent items.
Ensure complete knowledge of all technical requirements in terms of the exact scope with quantity and quality specifications and timeframes.
Assist requisitioning departments in obtaining product specifications and clarifications when requested
Execute all steps in the purchase process for the identified general purchase/project request – from scouting for vendors to negotiations, evaluation of quotes / bids & awarding the contract.
Actively expedite for each purchase order placed – from suggesting transport routes / import terms based on overall cost and delivery time evaluation to regular follow-ups, verification of relevant invoices, updating the system and monitoring of vendor performance throughout the process.
The successful candidate will be working with a highly professional and demanding team and will therefore need to show initiative, dedication and enthusiasm. Further development opportunities will be available to the right candidate
Liaise between the global and local stakeholders – keeping them updated throughout the process: requisitioning departments, quality control, legal, freight forwarders, customs agents, government agents, procurement team and logistics team, other support functions and vendors.
Maintain the order documents in an organized manner and scan and electronically file these as per filing procedures.
Ensure mutual compliance to transport and clearance agreements post negotiations with Freight - Forwarders and Shipping Agents.
Proactively analyze frequently purchased items and suggest inputs for Framework Agreements (FAs) and participate in FA work when requested.
Ensure continuous vendor performance and participate in vendor audits when required.